By: Flavia Marin (2016)
When I started working toward my Master’s Degree at Laurier, I was at a loss regarding what I would do afterward. But I also knew that my experience in the program would help guide me into the direction in which I should go. I did not expect that when I opted to participate in the practicum option in the Spring term, however, that the position for which I would be accepted would be so perfect. I had the opportunity to work at The New Quarterly (a literary magazine which has been publishing the work of up and coming Canadian authors for 35 years).
During my placement at The New Quarterly, I was able to acquire quite the range of skills and information. I have learned about e-mail communication outside of a university setting (something I had not yet encountered in the working world). During the placement, I was the first point of contact for both subscribers to The New Quarterly, as well as writers who were submitting work, checking on the status of their work, as well as those writes whom we had already agreed to publish.
I accepted and processed regular entries to the magazine, as well as special calls for submissions, and contest entries (all of which were processed and sorted differently). I also helped some writers process their payments for contest entries, and answered a range of questions regarding all types of submissions.
I also formatted all of the contest submissions coming in, and recorded them onto an Excel sheets. I was also responsible for labeling each entry so that it can be connected to the writer’s name, as there could be no names on the submissions (because the authors are to remain anonymous to the judges, during the judging process). I was also responsible for zipping submission files into bundles of 10, and sending them to the appropriate editors (fiction, poetry, and non-fiction).
Another skill that I acquired was how to navigate and properly employ numerous databases, as well as how to use and fill out charts. Some charts contained author information, while for others I had to calculate subscription renewal ratios (for example). I also used one of the databases to find subscribers whose subscriptions were on the verge of expiring, and used that information to print out renewal letters, or create emails for subscription renewals.
Before my placement, I was already well-versed in the use of social media, but I had never had to use social media platforms for a company before. I greatly enjoyed this aspect of the placement, as I got to put out a lot of the promotions for events and contests. I was also given the opportunity to take photos for these promotions, and post them up on Twitter, Facebook, and Instagram. And on that note, I had also proposed that The New Quarterly open accounts on Goodreads and Tumblr also, and then was put in charge of making that happen. I especially enjoyed creating the Tumblr layout for The New Quarterly, and then maintaining that account. I have also done a lot of work on improving The New Quarterly’s presence on Instagram.
What I was the most excited about learning and experiencing at this placement, however, was participation in the editorial committee for the most recent batch of submissions. I was given the opportunity to be a part of the fiction editorial committee, which was like a dream come true to me. I want to become a fiction editor, and I believe that this was the most valuable experience for me, at this placement, as I was able to be a part of the editing process. I was also invited to be a part of the meeting, where we selected the pieces of short fiction which we would publish within the issue which is coming out in the Fall.
The supervisor also asked that I proofread one of the submissions for the issue which is to come out this summer. I felt incredibly happy that she trusted me enough to catch any mistakes in a piece of work which she has already read, and which will be published. I was able to see her notes, as well as the notes of the author, as they had gone through the editorial process. Overall, this was an invaluable learning experience.